Posted in Communication, Motivation, Personal Development, Positive Thinking, Self Improvement

Multi-Tasking – Is It Beneficial Or Detrimental?

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Multi-tasking is merely the opportunity to screw up more than one thing at a time.     

Gary W. Keller

Not too long ago, multitasking was considered the thing to do. It was encouraged, and you heard people comment, even brag, about how good they were at it.

But the thinking has changed on that theory. No, multitasking is not the best practice for us. It is not an efficient way to work. It is now considered counterproductive.

There is now a new word—multitasking is now called switch-tasking. When I first researched the terms, I expected them to have two different meanings. After reading several articles, I found there is no difference. As a reference, you can read “Switchtasking Versus Multitasking. What Is The Difference?” written by Dave Crenshaw. https://davecrenshaw.com/switchtasking-versus-multitasking-what-is-the-difference-2/

He stated in his article, ” The generally accepted answer was incorrect, which was that switchtasking is when you stop and switch your attention back and forth whereas multitasking is when you are trying to do multiple things at the same time.  The correct answer is that they are the same—there is no difference. Switchtasking is the word I created to describe what is really taking place when people attempt to multitask.”

Neither theory is beneficial, and the emphasis should be doing, and completing each task by itself, without switching gears and also working on something else at the same time.

Giving your full attention to anything will have a better outcome. Doing one thing at a time allows you to do it properly, eliminating the need to do it over a second or third time.

We all multitask on some level but think about doing two simple tasks at the same time. The question is, are we efficient? Something as easy as reading an email while talking on the phone. Are you understanding the email, and actively listening to the conversation? Do you have to stop and ask them to repeat something they said or reread the email to get clarification? It is not productive, yet we do it all the time.

Multitasking divides your attention and leads to confusion and weakened focus.     

Deepak Chopra

We are wasting time. It is more efficient to set aside a specific time each day to view our email. The first thing in the morning is a good time to scan and respond to the most important messages that may affect the rest of your day. Then close your email and do not revisit until later in the day. If you keep your email open and keep scanning it, you are wasting time; it is a distraction.

When you are working, your cell phone should be turned off. Each time you look at your phone, you may be missing something. We make enough brain vacations on our own when we let our minds wander during a meeting, a presentation, or when we are in a conversation. We do not need the added distraction of our phone.

We should give our undivided attention to, virtually, everything we do. If it is worth doing, it deserves our concentration and our best effort.

Multitasking slows us down. We are less effective and take more time trying to do two things at once.

Experts say that there is a 40% loss in productivity when we multitask. We may be able to handle two less complicated tasks without too many errors or wasting too much time; although this is never a good practice. However, when you are attempting to complete more critical tasks, the number of mistakes you make increases.

There is one effect I think we will all recognize and understand; stress. When we multitask, we raise our heart rate and our stress level. Our brains respond by pumping out adrenaline and stress hormones, which over time, are not healthy and can cause significant health problems, such as heart disease..

Our understanding decreases. When we continuously switch from task to task, our comprehension level drops. Multitasking causes us to miss some of the critical ideas and information, which means we are not focusing on the details.

Studies have shown that multitaskers have so much going on in their heads that they often find it harder to daydream and generate spontaneous “aha moments”. Creative thinking means you may produce unique ideas, putting a new twist on the standard way of thinking. That is a good thing because you will be more energized at work, and you will not be creating cookie-cutter ideas, but something new and different.

The more you multitask, the less deliberative you become; the less able to think and reason out a problem.

Nicholas Carr

The bottom line is each time you interrupt your thought process, you are wasting time. When this is done multiple times throughout the day, there can be a significant impact on your productivity.

Look for and do everything you can; to plan and schedule your workday. Work to continually eliminate the unnecessary activities in such a way that they do not negatively impact the team you are working with or yourself.

Most of the time multitasking is an illusion. You think you are multitasking but in reality you’re actually wasting time switching from one task to another.

Bosco Tjan

As always, thank you for reading my blog. Have a great day!

Posted in Communication, Inspiration, Learning, Personal Development, Positive Thinking, Self Improvement

9 Ways How To Improve Your Workload And Be More Effective In Business

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“You need to be aware of what others are doing, applaud their efforts, acknowledge their successes, and encourage them in their pursuits. When we all help one another, everybody wins.”

– Jim Stovall

Employees are the most valuable asset of any company. They have great value, and as such, deserve respect and an employer who helps them develop and learn new skills. Beneficial for the employees and the business.

So how do you accomplish this?

In my opinion, communication is the most important. Your interaction with your employees has to be clear and concise all the time. It is imperative that everyone understands the details and their responsibilities. What is the project, when is it to be completed, who are they working with, who is in charge and how they communicate with you and others involved in the project.

Work to develop an environment where your employees trust you. Have an open-door policy letting them understand that you are there to talk and listen to any concerns they may have. Have open two-way conversations that are productive. If they need extra help, do not understand the direction of the project, or what they are responsible for, you need to know. Without a clear understanding they will not be productive, the project may not be on time, or may need to be done over.

Assign tasks according to the abilities of your employees. Explain the project to everyone as a group and also take the time to break down everyone’s part. Make sure they understand and revisit each person’s progress often. Clarify any questions or concerns.

Praise your employees often when appropriate. Let them know they are a valuable part of the team. They will work harder, knowing they are appreciated.

It is crucial for everyone to prioritize the tasks each day. Show them how you organize and plan out your day. Ask and encourage them to do the same and explain the value of doing so. This provides a structure to each day, which will be productive for everyone.

As part of prioritizing the workday, you should also plan and schedule the work assignments. It is more effective if you and your employees are working on, and completing, the most difficult tasks early in the day.

Monitor each employee’s progress to be sure they are not falling behind. When that happens, they can become overwhelmed and unproductive. As part of the open door policy, make it very clear to everyone that they can come to you for help and that you will appreciate them when they do.

Never be harsh to your employees. Do not put them down, or talk to them in a demeaning way, or angry voice. It is none productive. Sometimes there is a reason to be disappointed and upset. Take a breath, step back for a moment, and then proceed. When handled appropriately, a bad situation can be a growth opportunity. All your employees will be appreciative that you handle issues in that way.

Encourage employees to work together, share ideas, and make suggestions to improve the project. Schedule a specific time for everyone to get together with you to talk and evaluate. Be open to their recommendations, even when it isn’t quite what you were envisioning. Encourage them to be creative. The result will be a better environment for the growth of your employees and your business. It is a win-win!

These are some of many ways you can develop and build a productive, cohesive, and confident team. Make your business more productive by developing a well-rounded team.

“Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results.” 

– Andrew Carnegie

Posted in Inspiration, Motivation, Personal Development, Positive Thinking, Potential

Quote Of The Day

The secret of change is to focus all of your energy, not on fighting the old, but on building the new” #Change #Focus #Motivation #Quote

Socrates
Photo by Riccardo Annandale on Unsplash

As always, thanks for stopping bt. I hope your enjoyed today’s quote.

Posted in Inspiration, Learning, Motivation, Personal Development, Positive Thinking, Success

7 Habits To Help You Be Successful In Business

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The only limit to our realization of tomorrow will be our doubts of today.”

— Franklin D. Roosevelt

Everyone wants to be successful. It is the habits we consciously learn and maintain that will bring us success; whether it is in business or our personal life.

Developing those habits may require some effort on our part; some may be easy and others, not so much. Like everything else, the energy we put into learning new habits will determine our success.

So what do we need to do?

  • Start your day off in a positive, energized mode. There are a few things you can do such, as exercise. Exercise can clear your head, and it allows you to visualize your day. I have found it is a great time to solve problems or develop ideas. It does not matter what form of exercise. It can be yoga, running, or weight lifting; any activity that gets your blood flowing.
  • Have a focus list for the day. Make it the night before and come back to it first thing in the morning. The list should include everything you want to accomplish for the day. It could also include a run down of what projects you will be working on that week. Exercise should be on the list, so if you have already done that, you can check it off. You have already started your day on a positive note. Move on to the next thing on the list.
  • As part of your focus list, you should decide what the top three jobs are for the day and then prioritize them again. Which is the hardest? Do that first, then move on to the next hardest and then to number three— that way, you will have completed the essential items. Then you can spend the rest of the day checking off as many of the other jobs as your time allows.
  • Decide to change your attitude toward email, social media, and phone calls. You can get lost in the unnecessary. Check you email and phone messages at designated times. Perhaps first thing in the morning and once again later in the day. Respond only to what is necessary, then move back to your focus list so you can complete the more important aspects of your job. If necessary you can finish your day completing those tasks.
  • Practice mindfulness. Live in the moment. Yesterday is gone, so do not dwell there. Tomorrow is the future, so although it is nice to dream about the success you want to have, you need to do your best job today. You will be prepared for the future by being successful today.
  • Focus on self-improvement by continuing to learn and develop yourself. Always read, take classes, watch webinars. We are never too old to learn. Learning is fun and will make you more interesting. Being open to change and learning new things makes you more valuable at work.
  • Always develop the people that work for you. Treat them with respect, smile, and have meaningful conversations. Ask if you can help; be a mentor. Create a plan which gives them a road map of what they need to learn to move forward. Always give good, honest feedback.

The price of success is hard work, dedication to the job at hand, and the determination that whether we win or lose, we have applied the best of ourselves to the task at hand.

Vince Lombardi

As always, thank you for reading my blog. Have a great day!

Posted in Inspiration, Life, Personal Development, Positive Thinking, Self Improvement

Quote Of The Day

“Low self-confidence isn’t a life sentence. Self-confidence can be learned, practiced, and mastered–just like any other skill. Once you master it, everything in your life will change for the better.”

Barrie Davenport
Photo by King Lip on Unsplash

As always, thank you for stopping by. Have a nice day.

While you at it; check at my new writing at Medium.com https://medium.com/1-minute-reads/the-beauty-of-flaws-619c991ddb5c

Posted in Friendship, Inspiration, Life, Personal Development, Positive Thinking, Potential

Quote Of The Day

“He who is different from me does not impoverish me – he enriches me. Our unity is constituted in something higher than ourselves – in Man… For no man seeks to hear his own echo, or to find his reflection in the glass.” #Diversity #Life Lessons

― Antoine de Saint-Exupéry
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As always, thanks for stopping by. Have a nice day.

Posted in Inspiration, Learning, Personal Development, Positive Thinking, Potential

How To Master Procrastination And The Roaring Lion That Devours Your Good Intentions

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If only I could master that demon of procrastination that goes about like a roaring lion and devours all my good intentions”

~ Aaron Spelling

I am a procrastinator. Are you? It turns out, about one in five people procrastinate. Joseph Ferrari, a professor of Psychology at DePaul University and a leader in this field, found in his research that we are all guilty of procrastination, but 20 percent have a chronic issue.

Today I am wallowing in the depths of procrastination, and it feels similar to having my car stuck in the mud, and I can’t quite get it out. I’m almost there; maybe this last effort will do it.

Each day is different, and I know tomorrow will be better, I’ll get it done tomorrow. That is what we tell ourselves anyway, but it does not always work that way. Procrastinating can be a habit if we let it.

I have to be focused on a task to be successful. It is easy to do the things that do not challenge us, but when we are intimidated by a project, or even what should be a simple task, we put it off. We find excuses to wait until later in the day, or even until tomorrow, or next week.

The greatest amount of wasted time is the time not getting started.”

Dawson Trotman

When there is something you are avoiding – Do it first. We usually are the most productive first thing in the morning. We are rested, have more energy, and are more focused on getting work done. It makes sense to focus and do the hardest thing first.

Sometimes we cannot complete the whole task in one morning, so we want to put it off until tomorrow. Do a reset. Go to lunch, and then go back to work and begin your day again. Divide your day into two equal parts, and treat each half equally. Change your viewpoint about afternoons. We tend to treat the afternoon as the end of the day, and we slack off. We are wasting time. Don’t do that. You should be just as productive in the afternoons as you are in the mornings.

Stop doing the things that distract you; set an allotted time for them, do them, and then stop until another assigned time. Look at your email, and then forget about it until a specified time in the day. It is not necessary to continually check your email. The same goes for your cell phone; shut it off. check it on your own time, such as lunch and after work. Avoid the internet. It is easy to get sucked into the latest news, Facebook, Twitter, etc. If you have to do research fine; do that and then shut it off. It is a time-waster.

Break the project down into separate tasks. Sometimes, we are overwhelmed, and we do not know where to start. It is easy to procrastinate when we may be frightened to move forward. By dividing the project into smaller sections, it will not look so intimidating. Start with the first step and complete that, then move on to the next. When you do this, you are making the task at hand much easier to do, and before you know it, the project will be complete.

When you are a perfectionist and want any project you are involved in, or responsible for, to reflect your values; they must be perfect. You believe your self worth will be at risk if the project does not meet your standards. Because of this, you may procrastinate and put it off as long as you can. Having high standards is good, but you also are responsible for seeing the projects finished. Just do it and move on to the next.

“You cannot escape the responsibility of tomorrow by evading it today.”

– Abraham Lincoln

In the long run, procrastination is not a good thing. It will always be there if we do not address it, and it can overrun our lives, both professionally and personally.

If you procrastinate at work, it will affect your performance. Either you don’t complete projects on time, or if you rush to complete them to meet a deadline, your work will not be up to par. Both will affect you negatively at work.

Your personal life can also be affected. Procrastinating over life decisions can be detrimental to your relationships, your education, your financial success, and even your health.

You may spend days, months, and eventually, years staying in place and then realize that you are letting time slip through your fingers, and you have missed opportunities.

As with most everything in life, we can make an effort and take the necessary steps to stop procrastinating. It is an effort and one we have to continue to work on. Make a new habit and stop procrastination.

“My advice is to never do tomorrow what you can do today. Procrastination is the thief of time.”

– Charles Dickens

As always, thank you for reading my blog. Have a successful and happy day.